MANAGER, FACILITIES

OVERVIEW

RESPONSIBILITIES

MANAGER, FACILITIES
Role: MANAGER, FACILITIES

Job Summary

• Supervises procurement and maintenance & upgrades of furniture, utilities, office supplies, cleaning supplies and signage for the overall facility.
• Ensures facilities will meet needs of multiple individual projects and coordinate with IT staff for technological needs.
• Supervises facility usage, operations, equipment maintenance
• Prepares & maintains annual budget for building use and facility maintenance.
• Project management, supervising and coordinating work of contractors.
• Manages and plans essential central services such as reception, maintenance, mail, archiving, cleaning, catering, and waste disposal and recycling.
• Ensures the building meets health and safety requirements.
• Supports planning best allocation and utilization of space and resources for new buildings
• Participates in the development of policies and procedures that affect the use of supplies and facilities.
• Creates monitoring systems or programs in the institution to detect problems as early as possible.
  Initiates interventions to solve problems in the facilities.
• Develops programs and plans for cleaning, repair and maintenance of facilities.
• Coordinates with other offices and units for things that are not within the scope of the facilities service team.
• Uses performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
• Completes site inspections; and conferences with supervisors and Department Heads.
• Supervises the maintenance of all mechanical, electrical equipment also general installations such as plumbing, HVAC systems, electrical motors
  and pumps, ventilating fans, air conditioning and electrical control units.
• HVAC includes Ventilation and air conditioning systems.
• Investigates the condition of buildings; equipment and grounds and recommends improvements in the facilities to ensure that needs are met.
• Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment.
• Maintains accurate records of the condition of the equipment and other systems in the building.
• Creates a schedule of regular evaluation of the facilities.
• Ensures the safety of the building or establishment from fire, flood and other hazards.
• Initiate an active campaign on safety measures in the building
• Prepare pertinent records and reports for the safety service division of the institution
• Participates in the screening and hiring of maintenance staff, trains, supervises and evaluates performance.
• Establishes criteria for assessing the quality of work performed by employees and contractors and supervise the completion of work through review of reports.
• Seeks and promotes Staff development programs such as skills enhancement trainings and sessions.
• Evaluates the work quality of his staff and other subordinates.
• Maintains usage records & invoice clients accordingly.
• Prepares documents to put out tenders for contractors
• Project management, supervising and coordinating work of contractors
• Calculates and compares costs for required assets, goods or services to achieve maximum value for money.
• Establishes criteria for assessing the quality of work performed by employees and contractors and supervise the completion of work through review of reports.
• Manages response to emergencies such as fires, bomb threats, disturbances or building evacuations.

QUALIFICATIONS

Area of expertise (Skills)

• OHSAS certification or advanced knowledge

Other Skills and Experiences (Min)

• College Graduated in Engineering and/or related fields.
• Project Management and Technical Background. (desirable)

Competencies

Analytical & Logical Thinking

Ability to identify and assess relevant information, issues, and concerns; relate and compare data from different sources, and identify
alternative actions. Ability to approach a problem or situation using a logical, systematic, methodical or sequential approach.

Cost-Benefit Analysis

Ability to evaluate the costs of a particular activity, program, or mode of action vis-à-vis the benefits that such activity, program, or action
will give to the organization using various cost accounting and project assessment tools.

Communication

Knowledge and skill to transmit and receive information to/from individuals or groups through various channels and media, in a clear way,
to understand and be understood.

Documentation and Reports

Knowledge of appropriate data/information to be collected, reported, and monitored. Ability to extract, compile, assimilate, organize, and
store in printed and electronic form such data/information required for reporting and monitoring purposes

Planning and Organizing Work

Ability to plan and organize work to deliver on commitments in a timely, orderly, effective and efficient manner.